Medical Coding

Designed and tuned by experienced medical coders

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Now it’s easier to medically code study data for analysis and submission

The Encapsia Coding App is the home for medical coders within the Encapsia platform. Its simple, powerful interface allows coders to perform all the tasks they need to manage dictionaries and their associated information, configure automatic coding, perform manual coding and view prior coding events.

The autocoder codes verbatim terms as they are entered, rather than in a batch process, meaning that coded terms are returned in real time. The autocoder can be customized with both dictionary-level and trial-level synonyms, stop words, block words and special characters to refine the coding process. Terms that are not autocoded are flagged for manual coding, using a powerful dictionary browser which supports complex search terms and allows users to automatically add synonyms using the verbatim term.

Benefits of the Encapsia Coding App

  • Flexibility: Encapsia supports a wide range of coding dictionaries and allows you to upload local variant or client-specific dictionaries, providing they conform to an existing dictionary structure. You can also choose to perform coding on the Encapsia server for your trial or on a separate coding server which serves multiple trials.
  • Updating of dictionaries is simplified: Dictionary management all takes place within the Coding app and new versions of existing dictionaries can be loaded without recourse to IT.
  • Comprehensive range of dictionaries supported: When new versions are loaded, the system can automatically recode terms which are now out of date or whose hierarchy has changed. As well as MedDRA we support WHO-DD / DDE / HD in B2 and B3 formats with or without ATC.
  • Time saved through live, real-time coding: the autocoder codes terms as they are entered, returning them instantly
  • Get a full picture and history, for each coded term: Perhaps most powerfully of all, encapsia’s integrated architecture allows coders to click through from a term to the Conduct App to see it in the form it was originally captured, together with all relevant context information.

Advantages of the encapsia Coding App



Verbatim terms are autocoded in real time and displayed to the study team and coders.



Install the app on the trial server or on a separate coding server for all trials.



Manage per-dictionary and per-trial lists of synonyms, block words and stop words to improve the accuracy of the autocoder.



Supports a wide range of dictionaries, allows multiple dictionary variants and supports dictionary management in the app.



Click through from the Coding app to see the verbatim term in context in the eCRF.



Automatically recode out-of-date terms following a dictionary update.